Privacy Policy
Bath F2F Autism Mentoring – Privacy Policy
Effective date: 27 June 2025
This privacy policy explains how I collect, use, and protect your data.
1. Who I Am
Claire Smith – Independent NMH Provider (Band 4 Mentor)
Email: clairestudentmentor@gmail.com
2. What Data I Collect
Your name and contact details
Referral or DSA2 information
Session notes, timesheets, and attendance
Emails or messages you send to me
3. Why I Collect It
To deliver mentoring support under the DSA
To comply with DSA and Student Finance regulations
To communicate effectively with you and your referrer
4. How I Store It
Data is stored securely using encrypted devices and secure software systems
Paper records (if used) are locked and protected
5. How Long I Keep Your Data
Session records are kept for 6 years (as required by DSA/NMH guidelines)
After this period, data is securely deleted
6. Who I Share Data With
I only share data with:
Student Finance (for timesheet/payment validation)
Your university’s disability service (if needed and with consent)
Safeguarding contacts (only if there’s a risk of harm)
7. Your Rights
You have the right to:
Access your data
Request corrections
Ask for deletion of data (where permitted by regulation)
Withdraw consent for any optional processing
Contact me at any time with concerns about your data.
Clairestudentmentor@gmail.com
Accessibility Statement
Bath F2F Autism Mentoring – Accessibility
I’m committed to making this website and mentoring service accessible and inclusive for all users.
On This Website
The design uses high-contrast colours and readable fonts
Pages are structured for screen reader compatibility
Text is left-aligned with sufficient spacing
Images use descriptive alt text where meaningful
Navigation is consistent and accessible by keyboard
If you find anything difficult to access, please get in touch — I’ll always do my best to adjust or provide alternative formats.
In Mentoring
Sessions are adapted to your communication and sensory needs
In-person and online formats are available
I provide written follow-ups if helpful
I welcome feedback on accessibility at any time
Data Controller
Claire Smith – Bath F2F Autism Mentoring
You are the sole data controller as an independent practitioner.
Collected Personal Data
Names, contact details, referral documents (DSA2), session notes, attendance records, and any communication shared as part of mentoring.
Purpose of Collecting Data
To deliver Specialist Autism Mentoring (Band 4 NMH) in line with DSA guidance; to maintain accurate records for Student Finance; and to communicate effectively with students and referring bodies.
Legal Basis for Processing
Data is collected and processed under the lawful basis of contract (delivery of DSA-funded mentoring) and legitimate interest (educational support), in accordance with the UK GDPR.